So you have found your perfect wedding photographer – now it’s time to think about what you want from your wedding photographs. Do you want some posed photographs with specific groups of people? Would you prefer the majority of your wedding photographs to feel more candid? By having an idea of the style you like, your photographer can understand what you are looking for.
You will also want to ensure your wedding photographer has all the information about the big day. This way they know the timeline, what is coming up and when. All these factors are important things to tell your wedding photographer, while remaining on budget.
So, what exactly should you tell your wedding photographer? We’ve picked out some of the key information to share with your wedding photographer.
Key Information to Share with Your Wedding Photographer
Your Wedding Day Timeline
One of the most important things to share is your timeline. This includes ceremony start time, speeches, first dance, and any other key events.
Photographers need this information to plan where to be, what equipment to have ready, and how to pace themselves throughout the day. Even small changes (like moving speeches forward) can cause missed moments if the photographer isn’t in the right place at the right time.
Sending an up-to-date timeline a week before your wedding and confirming it on the day, makes sure your photographers knows where to be and when.
Must-Have Photos
Every couple has a few non-negotiable shots. Whether it’s a photo with grandparents, your university friends, or a special heirloom detail, make a list and share it early.
We’ve seen couples forget to tell their photographer about key people — only to realise later that those photos never happened. Trust your photographer’s creativity, but don’t be afraid to flag your priorities. Not sure what to request? Here are some creative ideas to add to your photo list.
Style and Preferences
Do you want a documentary-style approach, where the photographer blends in and captures natural moments? Or do you prefer more posed, editorial-style shots?
This is one area where assumptions can cause disappointment. Some couples love being directed into poses, others find it awkward and distracting. Make sure you’re clear about which camp you fall into.
Venue Rules and Restrictions
Churches, historic venues, and outdoor spaces often come with rules: no flash, no drones, restricted movement during the ceremony. Photographers need to know this upfront so they can plan accordingly.
For example, if flash is banned in a dimly lit church, your photographer may need to bring specific lenses. Without this knowledge, you risk low-quality images of key moments.
Surprise Moments or Performances
If you’ve planned something special, like fireworks, a choreographed dance, or even a surprise guest, make sure you tell your photographer!
We’ve seen too many couples disappointed because a big moment wasn’t captured. A good photographer will keep surprises secret from your guests, but they need to be prepared with the right angles and gear to capture it perfectly.
Why Communication Matters
Good communication is about more than avoiding missed shots. It:
- Helps your photographer bring the right equipment.
- Builds trust and rapport between you and your photographer.
- Allows you to relax, knowing your priorities are covered.
- Creates space for the fun, candid moments you’ll love looking back on.
We’ve even seen couples cut photographer hours to save money — only to regret missing the later, livelier moments when guests let their hair down. That’s where tools like Wedding Photo Swap come in handy: when the photographer goes home, your guests can keep capturing the memories for you. The easiest way to share guest photos with you and your photographer is through a group photo sharing platform.
Tell them if you hate having your photo taken
If the thought of a camera snapping away at you makes you shudder, then it’s important that you let your photographer know. This way they can ensure you feel more comfortable and also get some beautiful shots when you’re not paying attention!
You may also benefit from an engagement shoot. This way you have experienced you and your partner being photographed and to help you relax around your chosen vendor.
Key People and VIPs
On the day, you don’t want to be answering questions from your photographer. Your photographer doesn’t know your families and friends the way you do. Point out the people who really matter, parents, siblings, bridal party, and any special guests.
Better yet, ask someone you trust (the best man or bridesmaid) to help gather people for group shots. It saves time and ensures your photographer isn’t shouting across the crowd.
Share the thoughtful details
It’s all the little details that make your wedding feel unique to you. Whether it was hours spent hand-making the wedding favors or a bespoke seating plan, tell your photographer about those meaningful touches so they can capture them.
Frequently Asked Questions
What happens if I don’t tell my photographer enough?
You risk missing important shots, awkward groupings, or ending up with a style of photos you didn’t want. Alongside your photographer, you’ll want to collect the candid moments your guests capture too.
Should I share a Pinterest board or mood board?
Yes! It’s a great way to show your preferred style. Just remember it’s for inspiration, not replication.
Do photographers need a full shot list?
Not for everything. Give them a list of family and group photos, but trust their professional eye for candid moments.
Should I tell them about family dynamics?
Absolutely. It helps avoid awkward interactions and ensures everyone feels comfortable.
Do I need to tell them about the end of the night?
Yes, if you want late-night dance floor shots or a special send-off. Otherwise, many photographers leave earlier, so be clear about your expectations.
Conclusion: Share the Right Details for Perfect Wedding Photos
Your photographer isn’t just someone with a camera, they’re the person trusted to capture the story of your day. The more you share with them, the more complete and meaningful your photos will be.
From timelines and VIPs to sensitive family dynamics, communication ensures you get the images that matter most. And when your photographer’s hours are up, remember that tools like Wedding Photo Swap are the perfect way to keep collecting photos from your guests, giving you hundreds of extra memories to treasure.
Ready to make sure your wedding photographer captures every moment? Start by sharing your priorities clearly, and don’t forget to plan how your guests will add their perspective too.
